Student Forms

Add/Drop Policy

If you plan to add a course(s) during the allowable timeframe or wish to withdraw from a course(s) after you have registered, you must complete this form and submit it to the Office of Admissions by emailing Allison McInnis at admission@virscend.com. Check the course catalog found on the school’s website for specific add and drop deadlines.

Add/Drop Policy

  • Add or drop within the first 10 working days of the semester
    • Students may add/drop course(s) within the first 10 working days of the semester/trimester without any administrative consequence. No instructor signature is required. However, the university encourages students to meet with the instructor or academic advisor to evaluate whether dropping a course is the best course of action.
  • Add or drop AFTER the first 10 working days and BEFORE the last 10 working days of the semester (Late add/drop)
    • A late fee will be charged for a late add/drop.
    • A late add/drop requires the acceptance and signature of the professor teaching the course.
    • A late drop will appear on transcripts as a “W”. In addition, the student will need to retake the course.8.4.1.3 Dropping a class within the last 10 working days of the semester is only done in special circumstances and need permission from the Director of Academic Programs

Add/Drop Procedure

  • Add or drop WITHIN the first 10 working days of the semester
  • Add or drop AFTER the first 10 working days and BEFORE the last 10 working days of the semester
    • Email the faculty teaching the course you wish to add or drop.
    • Once you have the faculty’s approval (a simple email response from the faculty will suffice as approval), send the approval to the Office of Student Success (admissions@virscend.com).
    • Fill out and submit the add/drop form online.
    • The Office of Student Success will send you a confirmation email, typically within 5 business days of submission.
    • Refunds are processed via the refund policy if applicable.
  • Add or drop WITHIN the last 10 working days of the semester. 
    • If you need to add or drop a class within the last 10 business days of a semester, please follow procedure 8.4.2b and a special review by the Director of Academic Programs will be required to approve your add/drop request.
Student Add/Drop Form

Leave of Absence

Please download and fill out the form below and return to the Director of Academic Programs during your scheduled appointment.  Please email Allison McInnis at admission@virscend.com to schedule an appointment.

Leave of Absence Policy

  • Students who find it necessary to take time away from their studies for any reason (personal, medical, emergency, etc.) may request to take a Leave of Absence with the Office of Academic Programs.
  • Leave of Absence application is reviewed by Director of Academic Programs.
  • Upon approval, Leave of Absence is valid for 2 years.

Leave of Absence Procedure

  • Should circumstances be such that a leave of absence is to be requested, a student must fill out and submit the Leave of Absence application online
  • The application will be reviewed by Director of Academic Programs and a decision is normally made within 5 working days.
  • Once a decision has been made, the student must then confirm the decision and the leave of absence may commence as planned.
Leave of Absence Form

Grade Appeal

The Grade Appeal Form is used when there is a disagreement between a professor and a student.

Please download and email a completed form to Allison McInnis at admission@virscend.com to request the grade change.

Grade Appeal Policy

  • Grade appeals are designed for disputed academic evaluations only.
  • Communication between the student and the teaching faculty should be the first step taken. If an agreement cannot be reached, the student can file the Grade Appeal form online
  • The Grade appeal will be reviewed by the Office of Academic Programs and forwarded to the Grievance Committee for recommendations.

Grade Appeal Procedure

  • The student can file the Grade Appeal online within 5 working days after the final grade is posted.
  • The Office of Academic Programs will review the Grade Appeal and forward it to the Grievance Committee for recommendations.
  • The Grievance Committee will review the grade appeal and make recommendations to the Office of Academic Programs for a final decision.
  • A written decision will be given to the student by Email by the Office of Academic Programs normally within 10 business days after the Grade Appeal is filed.
Grade Appeal Form

Incomplete Grade Policy

If the student has not completed the coursework and earned a grade, the student may petition for one of the following grading marks, if and when, the student follows the appropriate guidelines. NOTE: THE FOLLOWING GRADING MARKS MAY IMPACT A STUDENT’S GPA.  If you plan to request an incomplete grade then please contact the Office of Admissions by emailing Allison McInnis at admission@virscend.com. Check the course catalog found on the school’s website for specific information concerning an incomplete.

Incomplete Grade Policy

  • If a student cannot complete the course work due to medical emergency or other emergency, the incomplete status gives a student a semester/trimester extension, at no additional tuition cost.
  • Students need to finish the remaining course work within a semester and the final grade will be given based on the course work completed

Incomplete Grade Procedure

  • Email the faculty teaching the course that needs the do an Incomplete status
  • Once you have the faculty’s approval (a simple email response from the faculty will suffice as approval), send the approval to the Office of Student Success (admissions@virscend.com).
  • Fill out and submit the Incomplete Grade form online.
  • The Office of Student Success will send you a confirmation email, typically within 5 business days of submission.
  • If an incomplete is granted, the student must submit all coursework required to the instructors within the following semester.

Transcript Request Form

Please submit the Transcript Request Form on the next page, indicate how many copies you need, and how you would like them to be sent.  Please email admission@virscend.com if you have questions regarding your transcripts.

Transcript Request Form

Student Grievance Policy and Procedure

Student Grievance Policy

Virscend University aims to educate students in a safe atmosphere.

It is generally recognized that in any human group complaints may originate because of misunderstandings, missed communications, perceived injustices, unanswered or incorrectly answered questions, or minor problems that have been neglected. Effective communication techniques are the tools by which one builds good human relations and accomplishes the objectives of the institution.

Sometimes effective two-way communication is not possible in a time of conflict. These Grievance Procedures have been developed in the hope that their accessibility and standard of fairness will encourage students, faculty, and staff to utilize them as an internal forum for the resolution of such conflicts. These Procedures allow both sides of a disagreement to be fairly considered, and permit disputes to be resolved in a timely and constructive manner. Each grievance is to be treated seriously.

The purpose of this policy is to provide a mechanism for individual students to raise a grievance arising from their educational experience. The policy will also ensure that such grievances are dealt with promptly, fairly, and in accordance with other related policies of the Organization.

Problems or complaints that students may have about students, faculty, staff, or the institution can be resolved by directing the concern to the Grievance Committee (composed of one faculty and one staff). The Grievance Committee is in charge of investigating and providing a resolution to the grievance. Only one grievance procedure may be used for the same grievable issue. A grievance submitted under the formal procedure must be in writing. To the extent possible, strict confidentiality will be maintained regarding all matters relevant to grievances on a criterion of “need to know.” All grievances will be promptly, thoroughly, and impartially investigated and decided within reasonable time frames at each stage of the grievance process.

The formal grievance process may generally be activated only after an effort has been made to resolve an issue through an informal process and when discussions between the parties to the disagreement have been exhausted and left unresolved. The desire to prevent or to anticipate or to register mere unhappiness over a particular decision or action does not, alone, justify a grievance.

The University expressly forbids anyone to take any form of retaliatory action against any member of the Virscend community who in good faith voices concerns, seeks advice, files a complaint or grievance, testifies or participates in investigations, compliance reviews, proceedings or hearings, or opposes actual or perceived violations of Virscend’s University’s policy or unlawful acts.

Student Grievance Procedure

In order to process their formal grievance/complaint, the grievant must complete the form provided on the website by clicking on the link below, which will ask for your name and email. Form submission will trigger an automated response via email, which will allow the student to explain their grievance. The email will be received by the Office of Student Success (Allison McInnis), who shall forward it to the committee chair. The committee will send an acknowledgment by email/mail and schedule a meeting with the student within 10 days from which the email was received.

After a meeting is held, the committee will decide the proper action. All involved parties will be notified via email or phone call of the committee’s decision.

However, if the grievant disapproves of the Committee’s response, the grievant may submit a complaint to the Director of Academic Programs. The complaint may be sent via email to admission@virscend.com

The written complaint must contain a statement of the nature of the problem, the date the problem occurred, the names of the individuals involved, copies of documents, if any, which contain information regarding the problem, evidence (if any) demonstrating that the institution’s grievance/complaint procedure was properly followed, and the student’s signature. Upon review, the Director of Academic Programs will send a written response to the individual within 10 business days.

Student Grievance Form

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